privacy policy

PRIVACY POLICY

Africa Science Diplomacy and Policy Network (“ASDPN”, “us”, “we” or “our”,) operates https://www.asdpn.org website (the “service”). This privacy policy (the “Privacy Policy”) has as intension to inform you of ASDPN’s policies and procedures. The privacy and protection of visitors to our site is always taken very seriously. The content, code and applications contained on this website are protected by copy right, trademark, and or/ patent. Visitors to our site must not reproduce or copy content or code in any form without written authorization from the competent authority within our executive (General Coordination Unit). Visitors may however redistribute/share content to other audiences. We may collect personal information from you in accordance with the terms carefully outlined by this ASDPN privacy policy. We are thus very committed to safeguarding the privacy of visitors to our site. Whenever you provide such information, we are legally obliged to use your information in line with all laws concerning the protection of personal information

In order for ASDPN to continuously engage communities to advance peace and development in Africa as it is clearly defined in our objectives and cognizant of the fact that our successes in achieving peace and development objectives in Africa are dependent on the support we receive from our members and supporters as well as the goodwill and trust of the public, it is but necessary that we elaborate a policy to inform and protect the many users of our services across the world. This privacy policy is intended to inform the general public and users of our services about the data we collect and how we collect it, as well as how we as an organization use it, process, and disclose your information, including personal information, In conjunction with your access to and use of the website. Generally if we process data, ASDPN will ensure that there is a statutory basis for such processing, or we will obtain consent.

HOW ASDPN INTENDS TO USE THE INFORMATION COLLECTED

Generally, we use the information you make available to us to provide our services to you, respond to requests you make, improve our services, and offer you additional information, opportunities, and functionality. We may also use your personal information to provide you with regular updates about our services. Finally, we may rely on personal information in order to comply with our legal obligations. Personal information is not used for any additional purposes, such as to profile those who access website (https://www.asdpn.org). None of the personal information we collect will be shared with third parties without your express authorization.<br>

If you provide feedback to us we may, use and disclose such feedback for any purpose, provided we will not associate such feedback with your personal information. We will collect any information contained in such communication and will treat any personal information included in such communication in accordance with this privacy policy. We may create anonymous information records from personal information by excluding information that makes the personal information personally identifiable to you. We may use this anonymous information to learn more about how visitors use our website to analyze trends, to administer the site, to track visitor movement, and to gather general information for reporting purposes. We process this information given our legitimate interest in improving our service and our users and members experience, and where it is necessary for the performance of the contract with you and/or a legal obligation. You can opt-out of receiving communications from ASDPN by following the unsubscribe instructions included in our marketing communications or changing your notification settings with your account or out rightly deleting your account.

ASDPN processes this information given its legitimate interest and obligation to;

 

  • Protect the website
  • keep internal records
  • Follow-up on “service administration purposes” (contact for reasons linked to donations effectuated, completion of agreements entered with ASDPN.
  • Measure the adequate performance of our contract with you
  • Contact you about information you provide
  • Invite you to participate voluntarily in surveys or research about us or our work
  • Provide you with relevant information about our activities or online content you have consented to receive
  • Notify you about changes to our service
  • Comply with applicable laws

INFORMATION COLLECTED THROUGH DONATIONS AND TICKETING

When you make a donation to us, we will make sure we collect your first and last names as well as your email address. In the same way, when you purchase a ticket for one of our events, we will collect your first and last names as well as your email address. For card payments, your credit and debit card details are only collected by our third party payment provider that’s PayPal. ASDPN does not store your credit or debit card details. The data we collect about you here like every other under this policy will enjoy the same level of security.

DURATION OF INFORMATION IN OUR KEEPING

We will only retain your personal information for as long as necessary to fulfill the purpose for which we collected it in the very first place, including for the purposes of satisfying any legal, accounting, or reporting requirements. To determine the appropriate retention period for personal information, we consider the amount, nature, and sensitivity of the personal information, the potential risk of harm from unauthorized use or disclosure of your personal information, the purposes for which we process your personal information and whether we can achieve those purposes through other means, and the applicable legal requirements.

In circumstances where you make available materials to us, such as user generated content or in response to a particular campaign we will generally only keep your content for as long as is reasonably required for the purpose or purposes for which it was submitted unless otherwise stated at the point of generation.

Should you decide you will no longer be interested in receiving marketing materials from us, ASDPN will however keep a record of your contact details and other information we consider appropriate to keep. This will be done in order to make sure we do not contact you in full respect of your wishes.

The ASDPN in keeping your personal data would always want to ensure the data we hold about you is up to date and that our communication choices/options with you are by no means discomforting or invasive and that the contents are of interest to you. If you decide to update the information we have of you or change how we communicate with you, please contact us via mail at info@asdpn.organd copy policycenter@asdpn.org. Please make sure you address you mail to the Executive Director General of the Africa Science Diplomacy and Policy Network.

CONTACTED FOR MEMBERSHIP AND MARKETING

The Africa Science Diplomacy and Policy Network will only contact you for membership purposes where you have provided us with freely given consent to do so. You may provide that consent in various ways including through our online forms carrying the relevant titles available on https://www.asdpn.org or alternatively by means of paper forms, responding television and radio adverts (where consent statements are clearly visible or elaborated). Consent can also be provided through face-to-face contact through engagement with any of our members.

SHARING OF PERSONAL INFORMATION

Personal data obtained from you will not be used for alternative motives or purposes. Our reason for requesting your data will be our guide on how your personal information will be managed. ASDPN will protect your information from public knowledge and may only share it with a selected few of our members depending on their position with respect to the original reason for requesting your information. Your information may also be shared with a select few of our partners and other official collaborators. However we will ensure sufficient dispositions are put in place to ensure that partners and other official collaborators do not use your information to satisfy their personal objectives. Where such a decision is taken, the specific partner or partners will be carefully monitored to ensure he doesn’t step out of the intension for which the information is provided. Your personal data will certainly not be sold or shared to any other category of individual not spelt out in this policy. If at any moment we feel obliged to share out of the already specified category, ASDPN will seek a written authorization from you, but may exceptionally go ahead to provide such information if disclosure at some point is requested by law.  Exceptional disclosure may also be to protect the safety of ASDPN if at some point it becomes imperative. You therefore will certainly not receive or expect to receive offers from other organizations or companies because you shared with us your contact.

ACCESS TO INFORMATION

You have the right under this privacy policy to access information held about you in our server by simply contacting us at info@asdpn.org and copy policycenter@asdpn.org and we will make sure you are provided with a copy of the data we’ve processed about you. To comply with your request, ASDPN may ask you to verify your identity. This is because we have committed very strongly under this policy to protect your data and so all requests to access it must be properly vetted. Once we are satisfied with your response, we will fulfill your request by sending your copy electronically unless the request expressly specifies a different method which we will have to evaluate the possibilities at our disposal before taking a decision on it.

We try to respond to all legitimate requests within 72 hours. Occasionally it may take us longer than 72 hours if your request if your request is particularly complex or if you have made several requests. In this case we will notify you and keep you updated.

DEROGATORY, OBJECTIONABLE AND AGGRESSIVE CONTENTS ON ASDPN SITE AND PLATFORMS

We are very protective of our audience and under no circumstance would we tolerate the sharing of derogatory, objectionable and aggressive contents on our website and other platforms. This is not only because it is morally wrong to engage in such practices but also because we target a wide audience who are mostly very sensitive to such disrespectful contents. You are strongly advised not to post such contents which will steer strong reactions and disrupt the actions of ASDPN vis-à-vis advancing peace and sustainable evidence based development. We will use your personal information to serve you with a warning notice as an expression of our discontent with your post. Should you persist with posts that fall within this characterization, ASDPN will not hesitate using your personal information to inform relevant third parties who may include your employer and even law enforcement about the nature of your actions and its consequences on our program and its audience.

LINKS TO OTHER SITES

Our service may contain links to other sites that are not operated by us. If you click on a third party link, you will be directed to that third party’s site. ASDPN strongly advices you review the privacy policy of every site you visit through our service.

We have no control over and assume no responsibility for the content, privacy policies or practices of any third party sites or services

ASDPN COOKIE POLICY

            What is a cookie?

The ASDPN also makes use of cookie. Cookies are small texts files on your device. They are made by your web-browser when you visit a website. Every time you go back to that website, your browser will send the cookie file back to the website’s server. Cookies are useful because they allow a website to recognize a user’s device. Cookie do lots of different jobs, like letting you navigate between pages efficiently, remembering your preferences, and generally improving the user experience.

ASDPN COOKIE POLICY

            Our cookie policy

In line with all these multiple benefits that come with the use of cookie, the ASDPN keen on providing the best personalized web experience for its users makes use of cookie. We thus use cookie to help improve your experience of https://www.asdpn.org. This cookie policy is part of ASDPNs’ privacy policy, and covers the use of cookie between your device and our site. We also provide basic information on third-party services we may use, who may also use cookie as part of their service, though they are not covered by our policy.

If you don’t wish to accept cookies from us, you should instruct your browser to refuse cookie from https://www.asdpn.org, with the understanding that we may be unable to provide you with some of your desired content and services.

CHANGES TO OUR PRIVACY POLICY

This policy came into effectiveness on the 10th of july 2019.We may update our privacy policy from time to time. You will be notified of any new changes on our privacy policy on this page. We may also update you through other mediums like emails, and/or a prominent notice on our other platforms prior to the change becoming effective and we will update the “effective date” at the top of this our privacy policy. It will thus be important that you review this page periodically especially whenever you are about to submit personal information to ASDPN. Changes to this privacy policy become effective whenever they are posted to this page. If you disagree with the changes to our privacy policy, we strongly advise you to please discontinue using our site.

CONTACT US

If you have any questions, perturbations or comments about this privacy policy, you can get to us by sending an email to info@asdpn.org make sure you copy policycenter@asdpn.org  or you can call (+237)673224831. We will give all queries, questions and comments due consideration.